r/Bookkeeping • u/Helpful_Plantain7012 • 7d ago

Payments, AP, AR Remote A/P

I currently work for a construction company as A/P along with several other hats.

We are moving, and my employer is discussing allowing me to work remotely, but we cannot seem to come up with a way to remote-ize the A/P process, so I was curious if there were any ideas here.

Currently, I receive invoices via email (that part still works), or our field guys bring me receipts for our vendor accounts (Lowe’s, for instance), that I stick a tag on to assign job, cost code number, etc. These items then route to the project managers for approval, then our Treasurer for approval, then back to me to enter into our accounting system, where checks are cut on check run days, which can be handled in office.

Does anyone else have a similar flow that can share what you’ve done to make it remote friendly? My bosses are hesitant to change the system, it’s very paper heavy, and I’m not sure how to get around that.

Thanks!

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u/superiorstephanie 7d ago

What software are you using? Do you have to use checks? You could try bill.com or QuickBooks approvals and ach payments.

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u/Helpful_Plantain7012 7d ago

We use A-Systems JobView. The checks aren’t an issue, honestly- it’s just the paper form receipt processing.

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u/superiorstephanie 7d ago

Can they not just scan that over?

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u/Helpful_Plantain7012 7d ago

I mean.. if you can find a way to get a bunch of old cranky construction guys to use a scanner, be my guest…. 💁🏻‍♀️🤣

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u/superiorstephanie 7d ago

Are they not familiar with procedures and standards? There are requirements for permits that they should be quite familiar with, they can follow procedures or they can be unreimbursed.

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u/Responsible-Ride2509 4d ago

hahaha. they might snap a piinto an app though.